CRCEF Stage 3 Open Call for Applications

The Canada Research Continuity Emergency Fund (CRCEF) is a Tri-Agency program that is part of the Government of Canada’s COVID-19 Economic Response Plan. 

UBC is now undertaking an open call for applications for Stage 3 funding from CRCEF to support research maintenance and ramp-up costs incurred due to COVID-19.

Please Note: The Tri-Agency provided updated guidance with respect to deadlines and expense eligibility on October 9, 2020. This website has been updated to reflect these changes, which have been marked with an asterisk (*).

Applications for Stage 3 CRCEF funding can be submitted by faculty members who hold research accounts for impacted projects at UBC and affiliated health research institutions. This includes principal investigators and scientific directors of shared research facilities.

Applicants must complete an application form and submit it using the online portal below, Applications must be submitted by 11:59pm on November 30, 2020*. (Please note: the submission date has been changed from October 30, 2020 to November 30, 2020.)

Researchers can request assistance in compiling eligible expenses for submission from their faculty/department/affiliated hospital business officers or by emailing director@ors.ubc.ca.

Stage 3 of this program is to support direct costs of research that have been incurred to:

  1. maintain essential research-related commitments during the COVID-19 pandemic; and/or
  2. ramp-up to full research activities as physical distancing measures are eased and research activities can resume.

CRCEF has allocated a funding envelope to UBC and its affiliated health research institutions for the third stage of CRCEF based on CAUBO data. Should we receive applications that demonstrate funding needs that exceed this envelope, additional funding may be allocated to UBC, or evaluation criteria will be applied for distribution of the available funding.


Jump to application form download and submission


PROCESS GUIDE AND FAQS

The following guidelines are based on current information available regarding CRCEF and may be updated at any time.

UBC INTERNAL SUBMISSION DEADLINE

11:59pm on November 30, 2020* (Please note: the submission date has been changed from October 30, 2020 to November 30, 2020.)


ELIGIBILITY

Eligible expenses in Stage 3 of the CRCEF program are those that meet the following criteria:​

  • They are unanticipated additional costs that would not have been incurred in the absence of the COVID-19 pandemic and cannot be funded by existing sources of funds
  • They are direct costs associated with maintenance and ramp-up of research activities
  • They are costs borne by research projects 

Only direct costs of research that are extraordinary and incremental to those already covered by existing sources of funds and have been incurred between March 15 and November 15, 2020 are eligible for reimbursement.  Up to 75 per cent of such costs may be reimbursed by CRCEF.

Extraordinary incremental costs incurred for research projects funded by all funding sources including governmental, non-governmental and internal funding sources are eligible for Stage 3 support. Extraordinary incremental costs are defined as unanticipated additional costs that would not normally have been incurred in the absence of the COVID-19 pandemic and cannot be funded by existing sources of funds.

Costs must be associated with the maintenance and/or ramp-up of research activities.

Applicants must justify the need for the funds based on actual and forecasted committed costs incurred between March 15 and November 15, 2020. Eligible expenses include costs associated with the following categories:

Maintenance costs

Costs incurred within the eligible period and associated with maintaining essential research-related activities during the pandemic that are exceptional and incremental to those already covered by existing sources of funds, funded at up to 75%. This includes:​

  • animal and specimen care through the crisis period;
  • maintenance of equipment, software, cohorts, and datasets, including warranties, licenses and service contracts;
  • technological equipment for remote access to maintain assets; and,
  • safety equipment for personnel dedicated to maintenance;
  • Internet connection, land line, cell phone connection, and equipment for working remotely if they  meet CRCEF Stage 3 eligibility criteria, i.e. they must have been necessary to maintain or re-start a direct research activity.* (Note: Tri-Agency updated their expense eligibilities to include internet connection, land line, cellphone connection and equipment for working remotely on October 9, 2020.)

Ramp-up costs

Costs incurred within the eligible period and associated with full ramp-up of research activities, as physical distancing measures are eased and research activities can resume. Only costs that are exceptional and incremental to those already covered by existing sources of funds will be supported, at up to 75% of expenses. Eligible expenses include those incurred at the project level and associated with:

  • re-organizing the research environment and activities;
  • additional costs to bring the research back to its pre-pandemic level, including experiments, or related to the restart of collections and datasets (e.g., population-based, environmental);
  • user fees charged by shared platforms to researchers to restart research activities (e.g., animal-care facilities, digital labs);
  • re-scheduling and restarting human and clinical trials;
  • exceptional costs to access special facilities, shared platforms and resources, knowledge transfer meetings and workshops;
  • restarting, reassembling and safety checks of equipment and facilities;
  • reacquiring lost and donated laboratory and field supplies and equipment, reagents, perishable materials, laboratory animal and other living specimens; and,
  • personal protective equipment and related items for research personnel.

NOTE: Salaries of research personnel*

The salaries of research personnel can be eligible for partial reimbursement up to 75% by CRCEF at Stage 3 for the period of August 30, 2020 to November 15, 2020 provided that they meet the Stage 3 eligibility criteria. (Note: Tri-Agency updated their expense eligibilities to include salaries of research personnel on October 9, 2020.)

 


LEVEL OF SUPPORT PROVIDED

CRCEF funding will cover up to 75 per cent of eligible extraordinary and incremental direct costs of research incurred between March 15 and November 15, 2020, and eligible research personnel salaries between August 30 and November 15, 2020.


PROCESS

Application Process

UBC and affiliated health research institutions have been allocated a notional amount of funding for Stage 3 of the CRCEF program.

  1. An open call to all faculty members to submit an application for Stage 3 CRCEF funding will be distributed through a UBC Broadcast email. This email will be provided to affiliated health research institutions for distribution to eligible applicants at these institutions.
  2. Application forms.can be accessed and submitted through this webpage.
  3. Eligible applicants must submit applications online by 11:59pm on November 30. Applications can be accepted internally between October 5 and November 30, 2020 on a continuous basis.
  4. Researchers can request assistance in compiling eligible expenses for submission from their faculty/department/affiliated hospital business officers or by emailing director@ors.ubc.ca.
  5. To avoid potential issues with access to FMS data after the November 2, 2020 launch of Workday, applications can include actual and forecasted committed costs for March 15 to November 15, 2020, if the application is submitted prior to Nov. 15, 2020.
  6. Submission of an application by a principal investigator or scientific director of a shared research facility is an attestation that the application meets the eligibility criteria for Stage 3 funding.
  7. A central CRCEF working group will provide support through a dedicated help desk team (director@ors.ubc.ca), and timely updates on any changes to the funding guidelines
Administrative Process
  1. The CRCEF working group will review applications for data accuracy and expense eligibility.
  2. The CRCEF steering committee will provide Stage 3 application recommendations to the Vice-President, Research & Innovation and establish evaluation criteria should the total funding request exceed available funds. These recommendations and criteria will be consistent with EDI considerations and principles developed for Stages 1 and 2 of the CRCEF funding.
  3. CRCEF working group will submit a consolidated application to the Tri-Agency on December 15. This consolidated application will include UBC and all affiliates’ costs for maintenance and ramp-up costs within the allocated funding envelope, and any costs beyond the allocation amount.

Evaluation Criteria

Submissions are accepted and considered equally from all faculties and affiliated health research institutions. There are no individualized funding caps on researchers based on their fields of study.

UBC's call for applications encourages applications from:  

  • Early-career researchers (researchers who have held a full-time independent research appointment for a period of 0-7 years, beginning with the date of first appointment at UBC); and
  • Researchers belonging to equity-seeking groups

In the event that funding requests for Stage 3 are higher than the allocated funding, special consideration will be given to researchers known to be most impacted by COVID-19. This includes early-career researchers, researchers belonging to equity-seeking groups and researchers who were personally impacted by COVID-19 and/or have special needs in regard to child/family care.

The CRCEF Steering committee may consider additional evaluation criteria, which could include the following:

  • pro-rating requests according to funding allocation;
  • a minimum incremental cost for a project to be considered for the funding;
  • the financial impact of the COVID-19 pandemic on the grant’s budget exceeding a certain percentage of the annual grant value;
  • priority given to projects that are at the beginning or in the middle of their terms, versus those that are close to their grant end date; and
  • non-eligibility of projects with considerable financial balances at the end of the fiscal year (March 31, 2020).

HOW WILL THE FUNDS BE TRANSFERRED TO AN INVESTIGATOR?

The CRCEF working group will communicate funding decisions and coordinate the transfer of funds to UBC research grants and to the health affiliates, currently anticipated to be in February 2021.


FAQs

Please refer to the overall CRCEF eligibility criteria when reviewing this FAQ.

Who can apply
My research isn’t based in a laboratory setting,  am I eligible?
I didn't apply for CRCEF funding during Stage 1 and Stage 2, am I still eligible to apply for CRCEF Stage 3 reimbursement?
I don’t hold SSHRC funding,  am I eligible?
Sources of Funding
Are ramp-up or maintenance costs associated with government funded projects eligible? What about non-government, internal or foreign-funded projects?
Are expenses charged to start-ups funds eligible for CRCEF Stage 3 claims?
Types of  Expenses
I incurred significant costs in ramping DOWN my research program at the start of the research curtailment, are these eligible for reimbursement
Are Institutional administrative costs eligible for CRCEF Stage 3 funding?
Are fees charged by Institutional facilities eligible for reimbursement by CRCEF Stage 3 funding?
Are salary costs eligible for CRCEF Stage 3 funding?
For salaries in Stage 3, are all sources of funding eligible (including government, foundation, internal funding sources etc.)?
What salaries are eligible for Stage 3 claims?
If a PI could no longer share research equipment and space with another PI due to COVID-19 room occupancy limits and needed to purchase additional equipment to set up a new research space, are these new lab equipment purchases eligible if they were required to ensure safe physically distancing in the lab for research personnel?
I bought IT equipment (e.g. a laptop) to facilitate my work during the research curtailment, is this eligible?
I upgraded my home internet to maintain my research during the pandemic, are these expenses eligible?
I needed home office equipment to maintain my research during the pandemic, are these expenses eligible?
Are animal per diems eligible?
Accounts and Finance
Are supporting financial documents required to supplement the online CRCEF Stage 3 Application?
Do purchases need to be charged to the ledger between Mar 15 - Nov 15, 2020 to be eligible for a CRCEF stage 3 claim?
Can I still make a CRCEF Stage 3 claim if the PG has now ended but was active and incurred eligible expenses during the eligibility period? What happens if the PG will end by the time funding is distributed? How will I receive the reimbursement?
If I have eligible expenses am I guaranteed to be funded under CRCEF?

 

FURTHER INFORMATION

CRCEF is a Tri-Agency program and is administered by the Social Sciences and Humanities Research Council (SSHRC) on behalf of the three federal research funding agencies: the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council (NSERC) and SSHRC. Additional information on this program can be found on the SSHRC website and on the CRCEF FAQ page.

For questions about CRCEF that cannot be addressed by departmental/affiliate finance/administration staff, please email director@ors.ubc.ca.


Application Form

Application forms should be completed and submitted by faculty members who hold research accounts for impacted projects at UBC and affiliated health research institutions. This includes principal investigators and scientific directors of shared research facilities.

download the fillable PDF 

  • Please download and save the form and complete it using Adobe Acrobat or Acrobat Reader. The form should download rather than open in your browser.
  • Please save the file and upload it using the submission form below.
  • Do not submit a scanned or printed version. 

A maximum of 10 projects can be submitted per form. Multiple forms can be submitted should you be seeking support for more than 10 projects. Please do not combine forms into a single file.

If you have any technical difficulties or questions about completing the form, please contact director@ors.ubc.ca.

Submit an Application

Application forms should be uploaded using form below. If you have any technical difficulties or questions about submitting the form, please contact director@ors.ubc.ca.

Forms must be uploaded by 11:59pm on November 30, 2020* (Please note: the submission date has been changed from October 30, 2020 to November 30, 2020.)

  • Please do not submit scanned or printed vesrions of the form
  • Please submit multiple forms if necessary
  • Do not combine multiple forms

 

To submit a file:

  1. click on the browse/choose file button
  2. navigate to and choose the file to be uploaded
  3. After uploading all files, hit submit.

 

Files must be less than 6 MB.
Allowed file types: pdf.
Files must be less than 6 MB.
Allowed file types: pdf.
Files must be less than 6 MB.
Allowed file types: pdf.