The Canada Research Continuity Emergency Fund (CRCEF) is a Tri-Agency program that is part of the Government of Canada’s COVID-19 Economic Response Plan.
UBC is now undertaking an open call for applications for Stage 3 funding from CRCEF to support research maintenance and ramp-up costs incurred due to COVID-19.
Applications for Stage 3 CRCEF funding can be submitted by faculty members who hold research accounts for impacted projects at UBC and affiliated health research institutions. This includes principal investigators and scientific directors of shared research facilities.
Applicants must complete an application form and submit it using the online portal below, Applications must be submitted by 11:59pm on November 30, 2020*. (Please note: the submission date has been changed from October 30, 2020 to November 30, 2020.)
Researchers can request assistance in compiling eligible expenses for submission from their faculty/department/affiliated hospital business officers or by emailing email@example.com.
Stage 3 of this program is to support direct costs of research that have been incurred to:
- maintain essential research-related commitments during the COVID-19 pandemic; and/or
- ramp-up to full research activities as physical distancing measures are eased and research activities can resume.
CRCEF has allocated a funding envelope to UBC and its affiliated health research institutions for the third stage of CRCEF based on CAUBO data. Should we receive applications that demonstrate funding needs that exceed this envelope, additional funding may be allocated to UBC, or evaluation criteria will be applied for distribution of the available funding.
PROCESS GUIDE AND FAQS
The following guidelines are based on current information available regarding CRCEF and may be updated at any time.
UBC INTERNAL SUBMISSION DEADLINE
11:59pm on November 30, 2020* (Please note: the submission date has been changed from October 30, 2020 to November 30, 2020.)
Eligible expenses in Stage 3 of the CRCEF program are those that meet the following criteria:
- They are unanticipated additional costs that would not have been incurred in the absence of the COVID-19 pandemic and cannot be funded by existing sources of funds
- They are direct costs associated with maintenance and ramp-up of research activities
- They are costs borne by research projects
Only direct costs of research that are extraordinary and incremental to those already covered by existing sources of funds and have been incurred between March 15 and November 15, 2020 are eligible for reimbursement. Up to 75 per cent of such costs may be reimbursed by CRCEF.
Extraordinary incremental costs incurred for research projects funded by all funding sources including governmental, non-governmental and internal funding sources are eligible for Stage 3 support. Extraordinary incremental costs are defined as unanticipated additional costs that would not normally have been incurred in the absence of the COVID-19 pandemic and cannot be funded by existing sources of funds.
Costs must be associated with the maintenance and/or ramp-up of research activities.
Applicants must justify the need for the funds based on actual and forecasted committed costs incurred between March 15 and November 15, 2020. Eligible expenses include costs associated with the following categories:
Costs incurred within the eligible period and associated with maintaining essential research-related activities during the pandemic that are exceptional and incremental to those already covered by existing sources of funds, funded at up to 75%. This includes:
- animal and specimen care through the crisis period;
- maintenance of equipment, software, cohorts, and datasets, including warranties, licenses and service contracts;
- technological equipment for remote access to maintain assets; and,
- safety equipment for personnel dedicated to maintenance;
- Internet connection, land line, cell phone connection, and equipment for working remotely if they meet CRCEF Stage 3 eligibility criteria, i.e. they must have been necessary to maintain or re-start a direct research activity.* (Note: Tri-Agency updated their expense eligibilities to include internet connection, land line, cellphone connection and equipment for working remotely on October 9, 2020.)
Costs incurred within the eligible period and associated with full ramp-up of research activities, as physical distancing measures are eased and research activities can resume. Only costs that are exceptional and incremental to those already covered by existing sources of funds will be supported, at up to 75% of expenses. Eligible expenses include those incurred at the project level and associated with:
- re-organizing the research environment and activities;
- additional costs to bring the research back to its pre-pandemic level, including experiments, or related to the restart of collections and datasets (e.g., population-based, environmental);
- user fees charged by shared platforms to researchers to restart research activities (e.g., animal-care facilities, digital labs);
- re-scheduling and restarting human and clinical trials;
- exceptional costs to access special facilities, shared platforms and resources, knowledge transfer meetings and workshops;
- restarting, reassembling and safety checks of equipment and facilities;
- reacquiring lost and donated laboratory and field supplies and equipment, reagents, perishable materials, laboratory animal and other living specimens; and,
- personal protective equipment and related items for research personnel.
NOTE: Salaries of research personnel*
The salaries of research personnel can be eligible for partial reimbursement up to 75% by CRCEF at Stage 3 for the period of August 30, 2020 to November 15, 2020 provided that they meet the Stage 3 eligibility criteria. (Note: Tri-Agency updated their expense eligibilities to include salaries of research personnel on October 9, 2020.)
LEVEL OF SUPPORT PROVIDED
CRCEF funding will cover up to 75 per cent of eligible extraordinary and incremental direct costs of research incurred between March 15 and November 15, 2020, and eligible research personnel salaries between August 30 and November 15, 2020.
UBC and affiliated health research institutions have been allocated a notional amount of funding for Stage 3 of the CRCEF program.
- An open call to all faculty members to submit an application for Stage 3 CRCEF funding will be distributed through a UBC Broadcast email. This email will be provided to affiliated health research institutions for distribution to eligible applicants at these institutions.
- Application forms.can be accessed and submitted through this webpage.
- Eligible applicants must submit applications online by 11:59pm on November 30. Applications can be accepted internally between October 5 and November 30, 2020 on a continuous basis.
- Researchers can request assistance in compiling eligible expenses for submission from their faculty/department/affiliated hospital business officers or by emailing firstname.lastname@example.org.
- To avoid potential issues with access to FMS data after the November 2, 2020 launch of Workday, applications can include actual and forecasted committed costs for March 15 to November 15, 2020, if the application is submitted prior to Nov. 15, 2020.
- Submission of an application by a principal investigator or scientific director of a shared research facility is an attestation that the application meets the eligibility criteria for Stage 3 funding.
- A central CRCEF working group will provide support through a dedicated help desk team (email@example.com), and timely updates on any changes to the funding guidelines
- The CRCEF working group will review applications for data accuracy and expense eligibility.
- The CRCEF steering committee will provide Stage 3 application recommendations to the Vice-President, Research & Innovation and establish evaluation criteria should the total funding request exceed available funds. These recommendations and criteria will be consistent with EDI considerations and principles developed for Stages 1 and 2 of the CRCEF funding.
- CRCEF working group will submit a consolidated application to the Tri-Agency on December 15. This consolidated application will include UBC and all affiliates’ costs for maintenance and ramp-up costs within the allocated funding envelope, and any costs beyond the allocation amount.
Submissions are accepted and considered equally from all faculties and affiliated health research institutions. There are no individualized funding caps on researchers based on their fields of study.
UBC's call for applications encourages applications from:
- Early-career researchers (researchers who have held a full-time independent research appointment for a period of 0-7 years, beginning with the date of first appointment at UBC); and
- Researchers belonging to equity-seeking groups
In the event that funding requests for Stage 3 are higher than the allocated funding, special consideration will be given to researchers known to be most impacted by COVID-19. This includes early-career researchers, researchers belonging to equity-seeking groups and researchers who were personally impacted by COVID-19 and/or have special needs in regard to child/family care.
The CRCEF Steering committee may consider additional evaluation criteria, which could include the following:
- pro-rating requests according to funding allocation;
- a minimum incremental cost for a project to be considered for the funding;
- the financial impact of the COVID-19 pandemic on the grant’s budget exceeding a certain percentage of the annual grant value;
- priority given to projects that are at the beginning or in the middle of their terms, versus those that are close to their grant end date; and
- non-eligibility of projects with considerable financial balances at the end of the fiscal year (March 31, 2020).
HOW WILL THE FUNDS BE TRANSFERRED TO AN INVESTIGATOR?
The CRCEF working group will communicate funding decisions and coordinate the transfer of funds to UBC research grants and to the health affiliates, currently anticipated to be in February 2021.
Please refer to the overall CRCEF eligibility criteria when reviewing this FAQ.
Who can apply
Yes, maintenance or ramp-up costs for any research projects, including community-based research and clinical research, are eligible if they meet the CRCEF eligibility criteria.
Yes, whether or not a PI/researcher applied for CRCEF Stage 1 or Stage 2 funds does not affect their eligibility for Stage 3.
Yes, you don’t need to hold SSHRC funding, or indeed any other TriAgency (NSERC, CIHR) funding, in order to be eligible to receive funding from Stage 3 of CRCEF
Sources of Funding
Yes, ramp-up or maintenance costs for projects funded by any funding source (e.g. government, industry, non-profit), whether from Canadian or international sources, are eligible for reimbursement under CRCEF. This includes internal UBC funding.
Yes, expenses incurred in UBC start-up funds are eligible for CRCEF Stage 3 claims provided that they meet the eligibility criteria.
Types of Expenses
No, these expenses are not eligible. CRCEF will only support costs associated with maintenance and ramp-up of research activities.
No, administrative costs, such as indirect costs, overhead or transaction costs are not eligible expenses of CRCEF.
Shared facilities and platforms may charge user fees to research projects for expenses incurred to maintain or restart research activities due the pandemic. These are eligible if (i) these costs were transparently communicated to researchers and (ii) if they are traceable to the research project through a reporting process (e.g. billing).
The salaries of research personnel can be eligible for partial reimbursement up to 75% by CRCEF at Stage 3 for the period of August 30, 2020 to November 15, 2020 provided that they meet the Stage 3 eligibility criteria. *(Note: Tri-Agency updated their expense eligibilities to include salaries of research personnel on October 9, 2020.)
Yes, the same eligibility criteria as other maintenance and ramp-up costs apply.
The portion of salaries that can be claimed from CRCEF Stage 3 funds are portions of salaries that have been incurred by a research project for research maintenance or research ramp-up activities as a result of the COVID-19 pandemic, between August 30 – Nov 15, 2020. These costs must meet the general Stage 3 eligibility requirements. Examples of this may be:
- coordinating lab member's schedules & reorganizing lab space to enable social distancing measures
- remaking/reordering any reagents that may have expired during research curtailment
- performing equipment re-start & re-calibration on equipment that were shut down during research curtailment
- restarting research experiments/projects as a result of COVID-19 research curtailment
Yes, these lab equipment purchases are eligible for CRCEF Stage 3 claims provided they meet the Stage 3 criteria and are direct costs associated with a research project(s).
It depends. IT equipment purchased to enable general research activities (e.g. writing papers, drafting grant applications, maintaining contact with your research group) are not eligible expenses. However, if IT equipment or services were specifically purchased to maintain or re-start a direct research activity (e.g. continue data acquisition) then this would be eligible.
Internet connection, land line, cell phone connection, and equipment for working remotely are only eligible expenses if they otherwise meet the CRCEF Stage 3 eligibility criteria, i.e. they must have been necessary to maintain or re-start a direct research activity (e.g. continue data acquisition).* (Note: Tri-Agency updated their expense eligibilities to include internet connection, land line, cellphone connection and equipment for working remotely on October 9, 2020.)
No, office furniture, including ergonomic equipment, is not eligible.
Yes, research maintenance and animal purchase costs to ramp-up the population are eligible, provided that they meet the Stage 3 eligible expense criteria.
Accounts and Finance
Supporting documents are not required to be submitted alongside the application form, however, please make sure that a copy of the expenses and justification is kept by the PI for future reporting or auditing purposes.
In principal, the eligible costs are dependent on when the costs have been incurred. If there are costs or a firm commitment for an eligible purchase that has not been posted to the financial ledgers by Nov 15, 2020, these costs are still eligible for including in your Stage 3 application. However, please ensure that a copy of the invoices and justification is kept by the PI for future reporting or auditing purposes.
Yes, a CRCEF Stage 3 claim can still be made against the PG that expenses were incurred even if the PG is now closed. If the PG has closed by the time CRCEF Stage 3 funds are being distributed, the CRCEF support team will reach out to the PI to provide assistance.
While we anticipate having sufficient CRCEF funding to cover all eligible claims it is possible the requests will be larger than the funding approved for UBC and affiliate health research institutes. In this case the CRCEF Steering committee will establish evaluation criteria that will guide allocation of the available funds. Early-career researchers and equity-seeking groups will be given special considerations in terms of pro-rated funding allocation.
CRCEF is a Tri-Agency program and is administered by the Social Sciences and Humanities Research Council (SSHRC) on behalf of the three federal research funding agencies: the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council (NSERC) and SSHRC. Additional information on this program can be found on the SSHRC website and on the CRCEF FAQ page.
For questions about CRCEF that cannot be addressed by departmental/affiliate finance/administration staff, please email firstname.lastname@example.org.
Application forms should be completed and submitted by faculty members who hold research accounts for impacted projects at UBC and affiliated health research institutions. This includes principal investigators and scientific directors of shared research facilities.
- Please download and save the form and complete it using Adobe Acrobat or Acrobat Reader. The form should download rather than open in your browser.
- Please save the file and upload it using the submission form below.
- Do not submit a scanned or printed version.
A maximum of 10 projects can be submitted per form. Multiple forms can be submitted should you be seeking support for more than 10 projects. Please do not combine forms into a single file.
If you have any technical difficulties or questions about completing the form, please contact email@example.com.
Application forms should be uploaded using form below. If you have any technical difficulties or questions about submitting the form, please contact firstname.lastname@example.org.
Forms must be uploaded by 11:59pm on November 30, 2020* (Please note: the submission date has been changed from October 30, 2020 to November 30, 2020.)
- Please do not submit scanned or printed vesrions of the form
- Please submit multiple forms if necessary
- Do not combine multiple forms