## [Scholarly Publication Fund](/scholarly-publication-fund) Researchers looking for support with open access or article processing charges should apply to the Open Access Fund. [Learn more](https://research.ubc.ca/node/47371) The Scholarly Publication Fund assists faculty members with the costs of scholarly publication. It is open to researchers at UBC Vancouver and Okanagan in SSHRC-aligned disciplines. Publishers and academic presses often request subventions (partial subsidies) to support the costs associated with monograph publishing, including costs associated with the use of images, copyrighted materials, or special production elements. The Scholarly Publication Fund is intended to support researchers, particularly early-career researchers in the social sciences and humanities, to secure appropriate funding for these costs. The fund aims to support research and scholarship aligned with [SSHRC’s General Guidelines for Subject Matter Eligibility](http://www.sshrc-crsh.gc.ca/funding-financement/apply-demande/background-renseignements/selecting_agency-choisir_organisme_subventionnaire-eng.aspx#af2). Up to $75,000 will be available each academic year through the Scholarly Publication Fund. **Starting September 28th, 2026, the Fund will take applications any time during the academic year until it is exhausted. Available support for each application depends upon funding and is not guaranteed.** #### Eligibility Applicants must be at UBC Vancouver or UBC Okanagan and must be the primary (submitting or corresponding) author or lead editor. They should be - tenure-track faculty in the [Research Stream](https://www.facultyassociation.ubc.ca/members/research-stream/) or [Educational Leadership Stream](https://www.facultyassociation.ubc.ca/members/educational-leadership-stream/), - librarians and archivists with confirmed/confirmation-track appointments. UBC co-authors who are not a primary (submitting or corresponding) author are not eligible, and should encourage the work’s primary author to seek alternate funding sources. Term, visiting, honorary and emeritus faculty; postdoctoral fellows, research associates and lecturers; staff members; and students are ineligible to apply for the fund. Applicants can only receive a maximum of $7,000 from the Scholarly Publication Fund within a two-year period. ##### **Eligible works** To be eligible to receive support from the Scholarly Publication Fund, works must be: - peer-reviewed publications (books, book chapters, edited volumes, and journal articles) - already accepted for publication at the time of applying to the fund, - related to research areas supported by a SSHRC grant or align with the SSHRC subject-matter eligibility guidelines. Other subject disciplines are ineligible and should seek alternate funding sources. Research funded solely by NSERC and/or CIHR is ineligible. Commercially oriented works, textbooks, or trade publications are also ineligible. Funds will be awarded only when no other funding is available to the author for scholarly publication. Subventions will not normally be awarded to a book which has received, or for which the publisher intends to apply for, an [Awards to Scholarly Publication Program grant.](https://www.federationhss.ca/en/programs-policy/scholarly-book-awards) ##### **Supported costs** Applicants can request funding in support of the following costs involved in publishing a work: 1) *subventions* and 2) *other publication costs*. Only a single application is required to request funding for both types of costs, up to a combined total of $7,000. Subventions are defined as costs required for publication where the publisher’s contract explicitly requests or requires an author payment in order for the book to be published. Other publication costs cover the expenses for adding material or engaging services that would not otherwise be available. These include professional indexing, copyright clearance/permissions, preparation of camera-ready text or graphics, obtaining translations or illustrations, or preparation and reproduction of materials such as maps that would enhance the publication. Priority will be given to monographs where subventions are required for publication. ##### **Ineligible Costs** The following costs are ineligible for this fund: - Travel, marketing or advertising, equipment, supplies, purchase of copies; - Faculty members’ or assistants’ time writing or conducting research; and - Article processing charges (APCs) or cost of publishing in open access books and journals. ### How to apply Applications are accepted through [UBC Research + Innovation Apply](https://apply.research.ubc.ca/) by logging in with a campus wide login (CWL). Applications will be accepted **until the funds are exhausted or August 31, 2027**. Applicants should consider/exhaust other sources of funding before applying to this fund. ###### Instructions: Adding multiple authors to the application portal Once an application has been initiated by the primary author, they may invite others with a CWL to contribute using the “add collaborator” button located in the left side block. Applications can be saved and completed at a later date before final submission, and can be downloaded as a PDF at any time. Each section must be marked as complete before the applicant can submit the application. Sections marked as complete can be re-opened for editing, prior to submission, by clicking on the three dots in the upper right corner of the section and selecting “edit task”. ##### Application Components To be considered complete, each application should provide or detail the following information: - Applicant information - Information about the scholarly work - Publisher details - Copy of the signed publisher contract or notice of acceptance for the work in PDF format (please ensure you erase confidential personal information such as your SIN) - Outline of publishing costs as follows: - Book subvention: a budget from the publisher showing the subvention amount, if applicable - Other publishing costs: an invoice or quote prepared by the publisher or service provider, if applicable. - [Letter of acknowledgement](/media/file/letter-acknowledgement-scholarly-publication-and-open-access-funds "Letter of Acknowledgement - Scholarly Publication and Open Access funds") signed by the Department/Unit Head. [START APPLICATION](https://apply.research.ubc.ca/) #### Assessment Criteria Priority to receive funding will be given to: - Early career and pre-tenure faculty; - Applications for subventions that enable publishing of new scholarly works; and - Applications for monographs where subventions are required for publication. Other publishing costs will be supported where they significantly enhance the publication, and where cost amounts are documented and suitable to the purpose. ##### Fund disbursement & terms All applicants will receive notification about the status of their application within 30 business days (approx. 5 weeks). Host Departments/Faculties of applicants with approved applications will be notified to submit an accounting journal for cost recovery from VPRI, in Workday (as referenced in the signed *Letter of Acknowledgement*).Following VPRI Finance approval, fund recipients may then pay costs through their home Department/Faculty. Payments from the fund can be made for costs incurred one year following the award date. Applicants can only receive a maximum of $7,000 from the Scholarly Publication Fund within a two-year period. If the work is not published for any reason after an award has been disbursed, the recipient must return the funds to the VPRI within 60 days of receiving notification that the work is not to be published. The faculty member agrees to acknowledge support from this fund within the publication, such as on the Cataloging in Publication (CIP) page or in the acknowledgements. Support will depend upon funding availability and is not guaranteed. #### Contact [Stacey Herzer](/about-vpri/staff-directory/stacey-herzer "Stacey Herzer")  Manager, Internal Research Competitions  Office of the Vice-President, Research & Innovation